|The Senior Project Manager is a seasoned person with proven project management skills to compliment proven track record as Project Manager and capable of monitoring and administering multiple projects, contracts and a minimal staff simultaneously. The SPM is able to motivate, monitor, plan, and implement plans for entire contract and able to fully represent HPM in all situations. The SPM is able to participate in marketing efforts and group sales planning strategies. The responsibilities for the Senior Project Manager are grouped into three categories: Pre-Construction, Construction and Internal Company Duties. The position requires weekly travel, healthcare and banking experience required. A minimum of 15 years experience is also required for this position. This position is based in Dallas, TX. Bachelor’s degree (four year college or university) required
1.Complete understanding of the contract between the Owner and HPM.
2.Complete understanding of the Owner’s program.
3.Develop and solicit RFP’s as requested by Owner.
4.Advise the Owner regarding delivery systems such as multi-prime vs. single prime.
5.A complete understanding of deliverables due from the Architect/Engineers to the Owner.
6.Assure that P.M. is assisting the Owner with managing the Architect during design.
7.Assist Architect during design on construction systems.
8.Assure that P.M. is having regular design meetings with Architect and Owner and that meeting minutes are being recorded and distributed to the project team.
9.Assure P.M. advises the Owner and Architect on project durations or lead times on critical delivery items and how they affect the Owner’s timeline.
10.Assure P.M. generates and maintains a Pre-Construction Schedule.
11.Assist the Director of Pre-Construction Services (DPCS) and Pre-Construction Manager in developing the required budgets.
12.Review and check all budgets generated by the Pre-Construction Manager. Ensure that the project scope is accurately reflected in the budget.
13. Jointly review the Construction Documents or Bid Documents with the
Project Manager and Field Coordinator in order to provide the Owner and
Architect a comprehensive constructability review. This should be done
when the documents are 90% complete.
14. Review Scopes of Work for the Bidders prepared by Project Manager to
ensure for accuracy, prevent cost overlaps, and that all the scope is covered
for the project.
15.In conjunction with Field Staff, participate in the development of a bid schedule and/or milestones for the bid documents.
16.Perform a thorough and detailed review of the 90% Construction Documents or Bid Documents and provide comments to the Architect and Owner.
17.Assist the Architect in managing the bid process including but not limited to bid solicitation, pre-qualification, and processing of bidder’s questions.
18.Perform post-bid reviews with apparent low bidder(s).
19.Assist and advise the Owner during award of the contract.
1.Have a complete understanding of both the contract (and the contract documents) between the Contractors and the Owner and the contract between the Owner and HPM.
1.Participate in the Pre-Construction Conference, engaging in the portions of the conference related to Program Management. Make sure the Contractors understand HPM’s role.
Shop Drawings / Submittals
1.Assure performance of Project Managers and Project Engineer’s associated with Shop Drawings and Submittals:
•Complete understanding by the Contractors of required submittals.
•Assure a complete submittal log is put together and is coordinated with the construction schedule. Assure that accurate times have been assigned for approvals fabrication and deliveries leading to an accurate “Drop Dead” date. Assure that “Drop Dead” dates are being met.
•Generate and Maintain a Submittal Log.
Request for Information (RFIs)
1.Assure Project Management is assisting the Architect and Contractor(s) in the processing of RFIs and that they are addressed in a timely and thorough manner.
Changes in the Work
1.Assure performance of the Project Managers and Project Engineers roles associated with Change Orders which are:
•Distribution of Request for Proposals, ASIs or Bulletins to Contractors.
•Timely submission of Change Order Requests from Contractors.
•Analysis of Change Order Requests along with recommendation to the Owner and Architect.
•Generate and maintain a change order log.
•Processing of Change Orders.
2.Senior Project Manager should have final review of all change order requests and change order recommendations before issuing to Owner and/or Architect.
1.Assure performance of the Project Managers and Project Engineers associated with Contractor’s Pay Applications.
2.Senior Project Manager should have final review of all pay applications and associated recommendations before issuing to Owner and/or Architect.
Transmittals and Communications
1.Project Management will share these responsibilities with field support (if applicable) to relay the Architect’s or Owner’s directions to the contractor or to direct contractor’s on behalf of the Owner, in addition to standard correspondence and documentation associated with administering the contracts of each contractor.
1.Assure that the schedule is developed and implemented.
2.Assure that contractors are utilizing the buyout log and ensure that the contractor has a timely and accurate buyout of all trade contractors, subs, and vendors.
Final Inspections and Closeout
1.Assure performance of the Project Managers and Project Engineers associated with the requirements of the Contractor’s Closeout procedures.
2.Send final closeout letter to the owner.
INTERNAL COMPANY DUTIES
1. Ensure proper setup of all Business Plans, Estimate Adjustments, and Total Job Cost Reports.
2.Perform Monthly Cost Projections and Reports.
3.Systematic reporting to the Group Leader or Senior Program Manager.
4.Ensure that proper coding and processing of invoices is performed on all projects.
5.KNOW THE DEAL – Know the Owner contract backwards and forwards on your assignments.
6.Review insurance certificates and ensure that they meet contract requirements. Ensure that HPM is included as an additional insured on all insurance policies.
7.Recognize cost problem areas and with the Group Leader, DCS, and Regional Superintendent, implement plans to overcome same.
8.If the Project Management team is on-site, assure that copies of critical documentation, including, but not limited to, contracts, change orders, pay applications and correspondence, are sent to the home office.
9.Cultivate new business and help maintain/improve client relationships through weekly calls, lunches, outings, etc.
10. Assure timely and accurate weekly assessments are completed and turned in
every Friday. These assessments need to be accurate and monitored closely
on a weekly basis. Ensure that the project team is taking necessary action to
resolve issues in a timely manner reflected on the assessment.
11. Assure that monthly reports are prepared and sent to Owner no later than
the 5th business day of the following month.
12. Assure that all Project Managers and Project Engineers are following all company policies and procedures.
13. Assure that all Project Managers and Project Engineers are attending HPM Training Classes.
14. Perform annual and mid-year performance evaluations with all assigned
15. Assist with and ensure that assigned PM’s are performing annual and
mid-year evaluations on all assigned APM’s and PE’s.
16. Involvement in at least 1 industry association year round. Examples are
NAIOP, ICSC, School Boards, Church Committees, Chamber of Commerce,
etc. You pick it! As you grow inside HPM, it is important you grow outside the organization to represent us in a positive way.
17.Direct Quarterly Meetings.
Hoar Program Management is an EOE M/F/D/V